Our Approach to Responsible Ai

At MEIRA Consulting, we see Ai as a powerful tool, not a substitute for strategic thinking. Our Ai Charter outlines how we use artificial intelligence thoughtfully and ethically, in service of our clients and our values.

Our Guiding Principles

  • Ai is used to enhance the quality, speed, and impact of our work - not to replace expertise or diminish our standards. We pair Ai capabilities with human judgment to deliver thoughtful, high-integrity outcomes.

  • MEIRA will never input sensitive or identifiable client data into public Ai models. Only secure, vetted platforms may be used, and only within clearly defined boundaries. 

  • We are transparent with clients about how Ai is used in our work. Internally, we ensure team members understand and can explain Ai-assisted outputs. We also seek opportunities to educate clients on how Ai tools can be safely and effectively applied in their own organizations. 

  • Ai use must reflect MEIRA’s ethical commitment to equity and fairness. We actively monitor outputs for bias, particularly when used in analysis or recommendations that may influence decisions.

  • Ai tools are used thoughtfully - never as shortcuts. All applications of Ai must align with MEIRA’s values: learn, teach, act with integrity, and leave our ego at the door. 

  • We will lead, learn, or lag in Ai adoption based on what best serves our clients and our mission. Innovation is encouraged, but always guided by informed, intentional practice. 

Use Guidelines

    • Automating repetitive and administrative workflows 

    • Integrating internal applications

    • Brainstorming and ideation support 

    • Drafting first-pass content (e.g., reports, proposals, updates) 

    • Inputting sensitive, personal, or identifiable client data into public models 

    • Using Ai-generated content as final deliverables 

    • Using unapproved or unvetted Ai tools 

Tooling & Access

  • All new Ai tools must be reviewed for compliance with MEIRA’s security, privacy, and ethical standards 

  • Ai prompt libraries, microlearning sessions, and internal workshops support team development and responsible experimentation 

Governance & Accountability

  • The Ai & Innovation Working Group ensures alignment, monitors risks, and evolves this Charter as tools and standards shift.

  • Weekly Monday meetings include “Ai Wins & Lessons” to encourage safe, shared learning.

  • MEIRA’s contracts, employment agreements, and client terms are being updated to reflect responsible Ai use. 

  • Ai readiness assessments and governance workshops are available to help clients adopt AI with integrity. 

OECD Aligntment

MEIRA’s Charter is built in alignment with the OECD Principles on Ai, including: 

  • Human-centered values & fairness 

  • Sustainable, inclusive innovation 

  • Transparency & accountability 

  • Robustness & security 

We also incorporate guidance from Canadian institutions such as CIFAR,
the Montreal AI Ethics Institute, and the Digital Governance Council. 

Want to build your own AI governance charter? 

We offer AI readiness assessments and workshops for organizations navigating digital transformation with integrity.